Premium installment & true-up reporting for private employers

Employers must pay premiums timely to the Ohio Bureau of Workers’ Compensation (BWC) to receive  and maintain workers' compensation coverage. 

Through the year, employers have been making premium installment payments based on estimated  payroll. As we near the conclusion of the 2022 policy year (July 1, 2022 through June 30, 2023), BWC  will be requiring all employers to reconcile (“true-up”) the payroll that was used to estimate their  premium with their actual payroll for the policy year.  

Important reminders 

BWC mailed 2023 estimated annual premium notices along with your installment schedule around May  1, 2023. 

• If you expect your payroll to change during the 2023 rating year from the estimate provided,  you can call BWC at 800-644-6292 and request a change to your payroll and installment  schedule. 

• Failure to make installment payments based on the installment schedule can result in lapses in  coverage, therefore make sure installment payments are paid by the due dates as noted on the  installment schedule. The first installment payment will be due by mid/late June 2023.  

• If you pay your full 2023 premium by the June installment due date, you can earn a 2% Early  Payment Discount. There is no need to switch to an annual installment, but the premium must  be paid in full by the due date. BWC will issue the 2% refund the following month. 

BWC will mail notices regarding the July 1, 2022 through June 30, 2023 true-up around July 1, 2023.  True-up reporting and payment is due by August 15, 2023. 

• Failure to true-up and pay any additional premium will result in your policy being removed  from all discount and rebate programs and it will remain ineligible for discounts and rebate in  future years. 

If you have any questions regarding premium installments or the true-up process, contact our Sedgwick program  manager, Julia Bowling at julia.bowling@sedgwick.com or phone 513-218-4062.